{"id":46893,"date":"2022-05-17T08:00:49","date_gmt":"2022-05-16T23:00:49","guid":{"rendered":"https:\/\/norimen.net\/wordpress\/?p=46893"},"modified":"2026-05-17T11:02:20","modified_gmt":"2026-05-17T02:02:20","slug":"construction-evaluation-scoring-kamino","status":"publish","type":"post","link":"https:\/\/norimen.net\/en\/construction-evaluation-scoring-kamino\/","title":{"rendered":"Here's an explanation of how construction performance evaluations are scored (from the Kamino Blog)"},"content":{"rendered":"

What Is a Construction Performance Evaluation?<\/span><\/h2>\n

A construction performance evaluation is a system used in public works projects to assess the progress of construction and the quality of the finished product, among other factors, and to rate the project\u2019s performance on a scale of 100 points.<\/p>\n

 <\/p>\n

I\u2019ve written a detailed overview in a separate article, so please be sure to check it out (*\u2019\u03c9\u2019*)<\/p>\n

Related Articles:What Is the Performance Evaluation for Public Works Projects?<\/a><\/p>\n

Here, we'll take a closer look at the scoring method.<\/p>\n

Exam Items on the Grade Report<\/span><\/h3>\n

Let's start by explaining the report card!<\/p>\n

There are three types of performance reports\u2014\"\u2460 Construction Performance Evaluation Scoring Criteria,\" \"\u2461 Itemized Performance Evaluation Scoring Criteria,\" and \"\u2462 Construction Performance Evaluation Form\" (though there may be more)\u2014but while they differ in how they\u2019re presented, the scores are the same across all of them. I believe Form \u2462 is sent to the contractor as a \"notification letter.\"<\/p>\n

\"\"
\u2460 Construction Performance Evaluation Scoring Criteria Table\u2014from the Fukuoka City website<\/figcaption><\/figure>\n
\"\"
\u2461 Grading Criteria Table by Category\u2014From the Fukuoka City Website<\/figcaption><\/figure>\n
\"\"
Notification Form No. 3: Construction Performance Evaluation Notice\u2014from the Fukuoka City website<\/figcaption><\/figure>\n

I'll start by explaining point \u2460.<\/p>\n

The grading system is based on a baseline score of 65 points, with points added or deducted for each assessment item.<\/strong>That's right.<\/p>\n

If you look at the categories in the left column, you'll see that scores are determined based on the following assessment criteria.<\/p>\n

\n

\u30fbGeneral Construction Organization
\n\u30fbField Engineer
\n\u30fbConstruction Management
\n\u30fbProcess Management
\n\u30fbSafety Measures
\n\u30fbForeign Relations
\n\u30fbFinished Shape
\n\u30fbQuality
\n\u30fbQuality
\n\u30fbAdapting to construction conditions, etc.
\n\u30fbCreativity and ingenuity
\n\u30fbContributions to the local community, etc.
\n\u30fbCompliance with Laws and Regulations, etc.<\/p>\n<\/div>\n

Each has a checklist titled \u201cEvaluation Criteria,\u201d and points are awarded if the items are implemented (as described later). Since all local governments adopt the national report card almost entirely as is, the system is likely the same across the board.<\/p>\n

There are three evaluators.<\/span><\/h3>\n

There are three evaluators: the \u201cChief Supervisor,\u201d the \u201cGeneral Supervisor,\u201d and the \u201cInspector.\u201d<\/p>\n

\n

Chief Inspector<\/strong>= Designated Staff Member (Supervisor)<\/p>\n

Chief Supervisor<\/strong>= Section Chief or Unit Chief<\/p>\n

Inspector<\/strong>= Staff members of the Construction Inspection Division (and other departments)<\/p>\n<\/div>\n

 <\/p>\n

The way evaluators are addressed varies depending on the contracting agency, but I don't think you need to worry about it.<\/p>\n

In addition, while some municipalities, such as Yokohama City, have separate positions for \u201cChief\u201d and \u201cSupervisor,\u201d it appears that they are simply dividing the evaluation criteria for the \u201cChief\u201d position between the two roles.<\/p>\n

 <\/p>\n

\n
\n
\"Kamino\"Kamino<\/figure>\n<\/div>\n
\n

When a construction contract is signed, the client notifies the parties involved who has been designated as the chief supervisor and who as the general supervisor, right?<\/p>\n<\/div>\n<\/div>\n

Grader's Scoring Criteria<\/span><\/h3>\n

Also, while this may not be widely known, each evaluator has a set number of points, as shown below.<\/p>\n

\n

Lead Inspector \u2192 40 points
\nGeneral Supervisor \u2192 20 points
\nInspector \u2192 40 points<\/p>\n

Total: 100 points<\/p>\n<\/div>\n

 <\/p>\n

So, after the three of them each give a score out of 100, the chief supervisor\u2019s score is multiplied by -0.4, right?<\/p>\n

\n
\n
\"Kamino\"Kamino<\/figure>\n<\/div>\n
\n

This is pretty much the case nationwide.
\nAllocations may vary depending on the ordering agency (local government).<\/p>\n<\/div>\n<\/div>\n

The scoring criteria differ by evaluator<\/span><\/h3>\n

If you look at the table, you'll see that the items each evaluator scores differ.<\/p>\n

\"\"
Chief Supervisor's Evaluation Criteria<\/figcaption><\/figure>\n

These are the evaluation criteria for the chief supervisor.<\/p>\n

We\u2019ll be grading the project as a whole, but the categories of \u201cOverall Construction Organization,\u201d \u201cAssigned Engineers,\u201d \u201cExternal Relations,\u201d and \u201cInnovation and Creativity\u201d will be graded solely by the Chief Supervisor. No matter how much you try to impress the inspectors, only the assigned staff member will evaluate these items ( \uff9f\u0414\uff9f)<\/p>\n

\"\"
Scoring Criteria for the Chief Supervisor<\/figcaption><\/figure>\n

The Chief Supervisor has only 20 points to begin with (100 points are multiplied by 0.2).<\/p>\n

Among these, the 20 points for construction characteristics (\u00d70.2 = 4 points) carry significant weight. This is evaluated, for example, when the contractor successfully adapts to challenging site conditions (urban areas, natural conditions, ground conditions). Conversely, it could be said that points should not be awarded for simple construction projects. It would be problematic not to reflect the difficulty of the construction work here.<\/p>\n

\"\"
Examiner's Grading Criteria<\/figcaption><\/figure>\n

Inspectors evaluate only four areas: construction management, workmanship, quality, and finish.<\/p>\n

Even though there are only four criteria, you won\u2019t receive extra points unless you\u2019ve thoroughly refined the final drawings. Also, while the quality of the work is verified during on-site inspections, since criteria such as aesthetics are subjective, the evaluation may be heavily influenced by the inspector\u2019s personal preferences, values, and experience.<\/p>\n

\n
\n
\"Kamino\"Kamino<\/figure>\n<\/div>\n
\n

Did you notice that the grading criteria are different?<\/p>\n<\/div>\n<\/div>\n

I have a pretty good idea of who gave what score<\/span><\/h3>\n

Based on the scores on the \u201c\u2462 Construction Performance Evaluation Form\u201d sent to the contractors, we can generally tell who gave which scores.<\/p>\n

By setting up an equation based on the score reported in Step \u2462 and the scoring formula listed in the \u201cStep \u2461 Detailed Score Evaluation Criteria Table,\u201d you can estimate the unknown (score).<\/p>\n

\n
\n
\"Kamino\"Kamino<\/figure>\n<\/div>\n
\n

If you want to know, try doing the calculation.<\/p>\n<\/div>\n<\/div>\n

Grading Process<\/span><\/h2>\n

Next, I\u2019ll briefly explain the grading process. That said, it\u2019s really just two steps.<\/p>\n

 <\/p>\n

Keep records during construction process checks<\/span><\/h3>\n

First, as preparatory materials, supervising staff will\"Construction Process\" Checklist<\/strong>Create it.<\/p>\n

This is what it looks like \u2193<\/p>\n

\"\"
Himeji City Construction Process Checklist<\/figcaption><\/figure>\n

For example, suppose there is an item that states, \u201cThe qualifications (status and background) of the quality certifier are appropriate. In addition, documentation regarding the quality certifier has been submitted in writing.\u201d In that case, you would record the date on which this was carried out. That serves as the basis for the evaluation.<\/p>\n

This is a list intended for recording details step by step during construction, but some staff members may be compiling a checklist all at once upon project completion.<\/p>\n

Well, to put it bluntly, it\u2019s something that was created as a result of the \u201cchecklist syndrome\u201d that\u2019s so common in government offices.<\/p>\n

 <\/p>\n

\n
\n
\"Kamino\"Kamino<\/figure>\n<\/div>\n
\n

Not every item on the checklist is linked to the Operational Table by Examination Subject.<\/p>\n<\/div>\n<\/div>\n

Grade using the assessment criteria table<\/span><\/h3>\n

Next, we'll assign grades.<\/p>\n

The grade report I just showed you is an Excel file. While there are commercial software options available, you can handle this using Excel automation, right?<\/p>\n

Within the same dataset as the grade evaluation form, there is an \u201cAssessment Item-by-Item Application Table.\u201d When each evaluator checks the appropriate boxes in this table, the a, b, c, d, and e ratings are automatically determined and converted into numerical scores.<\/p>\n

Once the chief inspector has finished, the form is handed over to the general supervisor for scoring, and the inspector will score it after the final inspection.<\/p>\n

 <\/p>\n

\n
\n
\"Kamino\"Kamino<\/figure>\n<\/div>\n
\n

That automatically calculated the total score!<\/p>\n<\/div>\n<\/div>\n

What is the Operational Chart by Examination Item?<\/span><\/h2>\n

Now, let me explain the important \u201cOperational Chart by Assessment Item.\u201d<\/p>\n

The \u201cAssessment Criteria by Subject\u201d is published on municipal websites alongside the grade reports. Here are examples from Fukuoka City and Himeji City.<\/p>\n

Fukuoka City: Fukuoka City Inspection Regulations, etc. (fukuoka.lg.jp)<\/a><\/p>\n

What Is the Performance Evaluation System for Public Works Projects in Himeji City? (himeji.lg.jp)<\/a><\/p>\n

 <\/p>\n

There are three types of \u201cAssessment Item-Specific Implementation Tables,\u201d one for each evaluator, and<\/p>\n

For example, here is the table for \"Chief Supervisors\" in Fukuoka City \u2193<\/p>\n

\"\"
From the Fukuoka City website<\/figcaption><\/figure>\n

There are several pages of this, and you go through each item one by one.<\/p>\n

What are the a, b, c, d, and e ratings?<\/span><\/h3>\n

As shown in the table above, there are approximately 5 to 10 \u201cevaluation criteria\u201d for each subcategory, and you should check the box (\u201c\u2713\u201d) if the criterion applies. For example, if \u201cThe construction plan was submitted before work began\u201d applies, you should check the box.This system automatically assigns an A, B, or C grade based on the number (percentage) of checkmarks.<\/strong><\/p>\n

Normally, options d and e aren't possible. Options a and b earn extra points, option c is \u00b10, and options d and e result in point deductions. (Detailed scores are listed on the grading sheet.)<\/p>\n

As noted in the Operational Guidelines by Assessment Item, the general evaluation criteria are as follows.<\/p>\n

\n

a... Rating of 90% or higher
\nb... Evaluation value of 80% or higher but less than 90%
\nc... Evaluation value less than 80%
\nd... I received improvement instructions from the supervisor.
\ne... Failed to follow the supervisor's instructions for improvement<\/p>\n<\/div>\n

For example, if a \u201cField Engineer\u201d has 8 out of 9 applicable items checked (\u201cRe\u201d marks), that would be 8\/9 = 88%, resulting in a \u201cb\u201d rating and +1.5 points.<\/p>\n

\"\"
Only the chief supervisor evaluates the performance of the field engineers.<\/figcaption><\/figure>\n

So, the score is determined based on the number of checkmarks.<\/p>\n

By the way, be sure not to forget to exclude \u201cOther\u201d at the very bottom of the operational table for each examination item. I occasionally see people make this kind of careless mistake.<\/p>\n

\n
\n
\"Kamino\"Kamino<\/figure>\n<\/div>\n
\n

If even one box isn't checked, I'll end up with a \"B\" grade~<\/p>\n<\/div>\n<\/div>\n

Basic Interpretation of Grade Evaluation<\/span><\/h2>\n

Now, let me explain the approach to take when actually grading.<\/p>\n

First, as a general premise, since the items subject to evaluation are mostly contractual terms\u2014such as the contract, relevant laws and regulations, and common specifications\u2014there is a view that failure to implement them constitutes a breach of contract.<\/p>\n

The contractor must fulfill the terms of the contract at its own responsibility and without guidance or advice from the client; normally,If the contractor does not perform the work themselves, it cannot be evaluated.<\/strong>\u3002<\/p>\n

It's okay as long as it's just the first time.<\/span><\/h3>\n

However, since it is practically difficult to handle all the various contractual matters on their own, many local governments,If an improvement was made based on the supervisor\u2019s instructions or advice, a \u201cRe\u201d score may be assigned to the \u201cEvaluation Item\u201d for the first occurrence.<\/strong>It seems they have adopted this as their operating policy.<\/p>\n

\n

Conducted on their own initiative \u2192 Assign an \u201cR\u201d mark<\/p>\n

Improved after the first instruction \u2192 Award an \u201cR\u201d grade<\/p>\n

Improved after the second instruction \u2192 Do not mark the \"Re\" point<\/p>\n

Improved after the third instruction \u2192 Grade D<\/p>\n

No improvement after the third warning \u2192 Grade E<\/p>\n<\/div>\n

This is just one example, though.<\/p>\n

I think few local governments have published their rules. Some local governments may not have established rules this clear...<\/p>\n

\n
\n
\"Kamino\"Kamino<\/figure>\n<\/div>\n
\n

The more instructions and advice you give, the lower your evaluation will be. This is the basic principle.<\/p>\n<\/div>\n<\/div>\n

There are various ways to give instructions<\/span><\/h3>\n

While the way instructions (requests for improvement) are issued varies by local government, civil servants\u2014who tend to be very document-oriented\u2014love to put everything in writing just to protect themselves. That\u2019s why some local governments issue \u201cinstructions\u201d or \u201cnotifications\u201d via the meeting minutes right from the very first meeting.<\/p>\n

But personally, I feel like if they went to that much trouble, I can\u2019t give them a C (;\u00b4\uff65\u03c9\uff65)<\/p>\n

On the other hand, some local governments first issue a verbal request for improvement; if the issue is resolved at that point, it is considered acceptable. However, starting with the second request, they issue written instructions, and if even a single item is addressed via written instruction, the evaluation is classified as \u201cd\u201d or \u201ce.\u201d<\/p>\n

\n
\n
\"Kamino\"Kamino<\/figure>\n<\/div>\n
\n

Realistically, since you have to be prepared to give a rating of \u201cD\u201d or lower (with point deductions) when issuing a corrective action notice, it\u2019s likely to happen only when the situation has escalated to a serious level.<\/p>\n<\/div>\n<\/div>\n

\"Items Subject to Evaluation\" includes all of them<\/span><\/h3>\n

All right, I get the system now. So if we implement the \u201cevaluation criteria,\u201d we\u2019ll get an \u201cL\u201d rating, which means bonus points!<\/p>\n

But contractors are bound to wonder, \u201cAren\u2019t the items listed under \u201dEvaluation Criteria\u2019 a bit vague? How are they supposed to determine whether something was \u2018implemented\u2019?\u201d To be honest, even the client doesn\u2019t really understand it either (;\u00b4\uff65\u03c9\uff65). The reason is that the \u201cEvaluation Criteria\u201d cover absolutely everything.<\/p>\n

All laws, regulations, and design documents (Common Specifications) related to the \u201cItems Subject to Evaluation\u201d must be fully complied with, down to the finest detail.<\/strong>...that's the gist of it.<\/p>\n

Furthermore, there are almost no specific requirements regarding the format of the documents to be submitted.<\/p>\n

\"\"<\/figure>\n

For example, according to a table from Fukuoka City,
\n\"The construction plan reflects the design documents and site conditions.\"
\nThere is an evaluation criterion like that, isn't there?<\/p>\n

Regarding this, I believe a \u201cLe\u201d grade can only be awarded after verifying a wide range of items\u2014such as checking the common specifications to confirm whether the submission deadline was met, whether all required information was included without omission, whether there are any deficiencies in the documentation, and whether the plan not only reflects on-site conditions but also complies with relevant laws and regulations. \u2190 This is just my own speculation.<\/p>\n

To achieve this, the client must also be thoroughly familiar with the specifications and relevant laws and regulations, and must take the time to review the submitted documents and as-built drawings. However, since junior staff members don\u2019t have that level of knowledge or the time to do so, it ends up being the case that even the client doesn\u2019t fully understand the situation (;\u00b4\uff65\u03c9\uff65). Of course, continuous learning is essential.<\/p>\n

\n
\n
\"Kamino\"Kamino<\/figure>\n<\/div>\n
\n

If these grading standards are lenient, it\u2019s easy to get a \u201cB\u201d grade, which results in a higher score. There are probably some local governments (departments) like that.<\/p>\n<\/div>\n<\/div>\n

This is how I grade the tests.<\/span><\/h2>\n

Although there are differences depending on the contracting authority (local government), I believe the rules explained so far reflect a generally common approach to evaluation.<\/p>\n

However, since the city hall mainly works with contractors ranked B, C, or lower\u2014and there are also contractors who don\u2019t know how to prepare the necessary documents or who have trouble understanding instructions\u2014things don\u2019t always go as planned.<\/p>\n

I'll write down a little bit about how I do it.<\/p>\n

After receiving the as-built documents, the inspector first goes through them from start to finish, right? It\u2019s not as if they\u2019ll refuse to evaluate the documents outright if something is missing\u2014instead, they\u2019ll ask, \u201cThis is missing\u2014didn\u2019t you prepare it? Please submit it,\u201d and request that the missing item be provided. This is because the inspection cannot proceed unless the minimum set of documents required by the rules is complete.<\/p>\n

Once all the required documents are gathered, I check all the details\u2014including specific numbers\u2014and verify that there are no errors. During this process, I score the documents by comparing them to the assessment criteria checklist. I decide whether or not to give a \u201cD\u201d grade based on thoughts like, \u201cIs there a document that shows I understand XX? Hmm, no. Is there really none? Nope. Is there really none? ... Nope! I won\u2019t evaluate that!\u201d That\u2019s the kind of mindset I use to decide whether or not to assign a \u201cRe\u201d score.<\/p>\n

If things aren\u2019t organized properly, the person receiving the documents might overlook them\u2014even if they\u2019ve filed them away thinking they\u2019re for \u25cb\u25cb. Even if you\u2019re told, \u201cDon\u2019t overlook them!\u201d it\u2019s too late once the grading is over. That\u2019s why organization is so important.<\/p>\n

In addition, to ensure consistency in evaluation criteria across supervisors, we compare scores with those from other projects. Specifically, we review projects from previous years that were carried out in the same region or involved similar work, and compare them against the evaluation criteria tables for each assessment item to verify that there are no inconsistencies in the evaluations.<\/p>\n

We\u2019ll also review the scores for the entire Business Division to determine the extent of any discrepancies. This doesn\u2019t mean we won\u2019t give high scores; rather, even if we do award high scores, we must explain to the division manager and inspectors what we evaluated and why.<\/p>\n

Of course, top-tier A-rank contractors submit documents that are nearly perfect, but some inspectors will ask, \u201cCan\u2019t you lower the score a little more?\u201d In response, you need to be prepared to explain, \u201cTaking \u25b3\u25b3 into account, we\u2019ve implemented \u25cb\u25cb and \u25a1\u25a1, so this deserves a high rating. Other contractors don\u2019t document things to this extent. Here are the documents.\u201d You need to be prepared to explain it that way. Inspectors who give high scores are essentially competing with each other internally.<\/p>\n

To Get a High Score<\/span><\/h3>\n

 <\/p>\n

As a bonus, I\u2019d like to explain how to get a high score, but since I can\u2019t say anything too specific, I\u2019ll just give a rough overview (*\u2019\u03c9\u2019*)<\/p>\n

\n

\u30fbWork carefully and diligently.<\/p>\n

\u30fbIf there is anything you wish to discuss, consult with the supervisor immediately, and even if it is not significant enough to be recorded in the meeting minutes, make a note of it in bullet points or similar format.<\/p>\n

\u30fbMeet our strict internal standards and improve quality.<\/p>\n

\u30fbPrepare records and materials relevant to the evaluation criteria.<\/p>\n

\u30fbOrganize your documents so they are easy to read. (For example, create a list of all documents with sequential numbers or prepare a checklist of items to submit.)<\/p>\n

\u30fbWhen problems arise\u2014such as those related to process management or changes in on-site conditions\u2014even if they are minor, prepare explanatory materials that allow a third party to understand what happened, what actions were taken, and what was achieved (or corrected).<\/p>\n<\/div>\n

 <\/p>\n

We follow a strict written-evidence policy; we do not\u2014or rather, cannot\u2014grade based solely on atmosphere or leniency.<\/p>\n

\n
\n
\"Kamino\"Kamino<\/figure>\n<\/div>\n
\n

Sorry for the abstract content.<\/p>\n<\/div>\n<\/div>\n

I\u2019ve seen guides on several websites titled something like \u201cHow to Score High on Construction Projects!\u201d,Director Joe's Blog<\/a>I'm including a link below to their explanatory article since it's easy to understand \u2193<\/p>\n

\n
\n
\"\"<\/a><\/figure>\n
\n
Key Points for Increasing the Number of Construction Items<\/div>\n<\/div>\n<\/div>\n<\/div>\n

In Closing<\/span><\/h2>\n

Do you understand the rules for scoring the construction performance evaluation?<\/p>\n

Since rankings can be reversed in a comprehensive evaluation bidding process, there\u2019s no denying that points equal money; and as long as supervisors can manipulate the scores behind closed doors, all sorts of problems can arise.<\/p>\n

To address issues related to such construction performance evaluations, let\u2019s start by thoroughly familiarizing ourselves with the publicly available information on how government agencies conduct their scoring.<\/p>\n

\n
\n
\"Kamino\"Kamino<\/figure>\n<\/div>\n
\n

I hope this will be helpful to our younger staff members.<\/p>\n<\/div>\n<\/div>\n

Well, that's all for today.<\/p>\n

See you later (*\u2019\u03c9\u2019*)\uff89<\/p>\n

 <\/p>\n

From the Kamino Blog<\/a><\/p>\n

 <\/p>","protected":false},"excerpt":{"rendered":"

What Is a Construction Performance Evaluation? A construction performance evaluation is a system used in public works projects to assess the progress of construction and the quality of the finished product, among other factors, and to rate the project\u2019s performance on a scale of 100 points. I\u2019ve written a detailed overview in a separate article, so please be sure to check it out (*\u2019\u03c9\u2019*) Related Article: Public 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